How to manage deadlines with your team members? You usually have little control over the amount of work that has to be done. However, there is a way to extend the amount of time you have to do it. Let’s read out the full article in order to have a glimpse of how to manage deadlines with your team members.
According to a recent time management research conducted by the University of Leicester in England, just 30 minutes of each hour spent working is genuinely productive labor. We squander the remainder of our time on jobs that are of little or no value.
How to manage deadlines with your team members?
The majority of participants worked in brief bursts, followed by times of waiting, distraction, or mini-breaks, according to the survey. Consider this: if you could work for an hour every hour, you could fit 48 hours into each day!
1. Reward and penalty
You might inform your spouse, partner, roommate, or close friend in your personal life. Request that they check in with you on a regular basis to see how your project is progressing. Your desire to be able to respond in a way that makes you appear good will keep you motivated and focused on the work at hand.
Share the milestones you’ve established with your customer on a professional level based on your wit. Then, once a week, send them an email to keep them updated on your progress.
Believe me, after you’ve sent one email saying “nothing to report,” you’ll be back on track in no time. Building in rewards and penalties is a big part of responsibility.
If you reach a significant milestone, plan a special celebration. It may be something little, like going to see a movie in the afternoon. It might be a little bigger once you finish a huge endeavor.
2. Don’t extend the deadline by doing extra work.
Projects and criteria change all the time, especially in the field of writing and copywriting.
Avoid adding work to a project that has already been allocated and specified, especially if a negotiated deadline has been set. If your customer requires additional work, you will need to alter the timeline.
If the project requirements change – especially grow – and those changes must be included in the present project and its deadline, the deadline will need to be adjusted to account for the additional work.
3. Set reminders
A simple reminder might go a long way toward meeting your deadline. It comes as a consequence when you nurture positive thought. You may opt to get task alerts by email or our Slack connection in TeamGantt, and you can even sync project tasks to your preferred calendar software so nothing gets missed.
4. Prepare a documented plan
Prepare a documented strategy for meeting the deadline. If you conceive of finishing a project as a journey, the first step is to decide where you want to go. The deadline has passed.
5. Don’t multitask
Don’t multitask and get better at task switching when you are thinking about how to manage deadlines with your team members. Research found that our brain can only concentrate on one item at a time, whereas multitasking affects our efficiency and effectiveness. When you try to accomplish two things at the same time, your brain is unable to complete both jobs properly.
Instead of juggling activities properly, students’ brains get diverted, which can lower productivity by up to 40%. Students find it difficult to refocus due to the distractions that come with multitasking. Rather, you should focus on improving your brainpower.
Multitasking requires the use of several areas of the brain. All jobs of the same category should be grouped together. Limit the amount of time you spend on specific tasks. Use visual and audible reminders to help you stay on track. All tasks of the same category should be scheduled on the same day.
How to Set a Realistic deadline?
If you don’t set and adhere to deadlines (whether your own or those set by an editor, copy chief, or another supervisor), no amount of internal or external responsibility – or preparation – will help you.
To counteract this propensity, do the following steps:
Consider other initiatives with a comparable scale and type. How long did it take you to complete them? This question’s response will provide you with a basic notion of what to expect.
Break the project down into the logical phases you’ll take and give each one a time limit. You’ll probably come up with a timeline similar to the one you came up with in step one, but this time you’ll have some milestones to help you stay on track.
Think about what you’ll need from others. Have you previously collaborated with them? How long do they normally take to deliver? Make sure to account for this in your schedule.
Finally, multiply the figures you’ve come up with by a factor of at least two. This is important for two reasons. First and foremost, unexpected events will occur. Second, your recollection of previous tasks is probably not faultless, therefore this extra time will protect you.
But don’t confuse preparation with action. You must proceed fast from the planning stage to the execution stage of the project.
Personal accountability is a big part of this technique. You may prevent terrible procrastination by having an established strategy with internal deadlines.
When working on a deadline, though, being answerable to external factors is also beneficial to applying how to manage deadlines with your team members. Because the deadline is established by an editor, copy chief, or someone further up the pay scale, this is often built-in. However, being held accountable by someone else ensures that we meet our deadlines.
Ahemed Shamim Ansary
Ahemed Shamim Ansary is a freelance contributor for guest blogging. He has been writing with an ardent passion for over 20 years. His areas of interest are leadership, career, personal development, and entrepreneurship. He has professional experience in the Education Industry, Administration, and HR for more than 10 years.